Application for Registration of a Cooperative Housing Society
The process of establishing a cooperative society involves several crucial steps, one of which is the submission of an application for registration to the Registrar. This pivotal step is governed by Section 9 of the Cooperative Societies Act, which outlines the requirements and procedures involved in the application process. Let’s analyze the key provisions stated in this section:
1. Submission of Application: According to Section 9(1) of the Act, individuals or groups seeking to establish a cooperative society must submit their application for registration to the Registrar. The application should be prepared using the prescribed format, which is Form I. This form ensures the uniformity and consistency of the application process across different cooperative societies.
2.Signature Requirement: The application must be signed by the applicants themselves. This signature signifies their consent and commitment to establishing the cooperative society and abiding by the provisions set forth in the Act. It also serves as an acknowledgment of their responsibility in fulfilling the legal and administrative obligations associated with cooperative society registration.
The application for registration is a crucial document that initiates the formal process of establishing a cooperative society. It serves as a formal request to the Registrar, who plays a vital role in overseeing and regulating cooperative societies. The application must be carefully prepared, ensuring accuracy and compliance with the prescribed format, to avoid any unnecessary delays or complications during the registration process.
The submission of the application in Form I provides essential information about the nature and objectives of the proposed cooperative society, as well as details about the founding members or applicants. This information helps the Registrar in assessing the suitability of the cooperative society for registration and determining its compliance with legal requirements.
By requiring the signature of the applicants on the application, the Act ensures that the individuals initiating the cooperative society are fully aware of their roles and responsibilities. This helps establish a sense of accountability and commitment among the founding members, laying a strong foundation for the cooperative society’s operations.
Once the application is submitted to the Registrar, it undergoes a thorough examination to verify compliance with the relevant provisions of the Cooperative Societies Act. This examination includes scrutinizing the objectives, bylaws, proposed management structure, and financial aspects of the cooperative society. If the Registrar is satisfied with the application and finds it in accordance with the Act, registration is granted, and the cooperative society is officially recognized as a legal entity.
In conclusion, the application for registration of a cooperative society is a crucial step in the establishment of such an organization. It serves as a formal request to the Registrar and provides essential information about the proposed cooperative society and its founding members. By adhering to the prescribed format and obtaining the signatures of the applicants, the application demonstrates the commitment and readiness of the applicants to establish and operate the cooperative society in compliance with the Cooperative Societies Act.
Below is the Format of Application for Registration of a Cooperative Society West Bengal under under WBCS, 211 Rules Form I
FROM OF APPLICATION FOR REGISTRATION OF A COOPERATIVE SOCIETY WITH LIMITED LIABILITY
[RULE 9-(1)]
Date:-
PART-I
To,
The Registrar of Co-operative Societies,
Sir,
We, the undersigned agreed to the enclosed Bye laws and under Section 16 of the West Bengal Co-operative Societies, Act, 2006 (West Bengal Act, XL of 2006) apply to be registered as a Co-operative Society with Limited Liability under the title of “________ CO-OPERATIVE HOSUING SOCIETY LTD”, the registered office being at C/O-_____________, Town/Panchayet ……xxxx…………., Sub-division………xxxx……, District- __________, Pin Code- _______.
| Sl. No. | Name of Applicant for registration | Father’s/Husband’s Name | Occupation | Age | Permanent Address | Present Address | Whether Member of any other Society, if so, name & address of the Society | Signature/L.T.I. Of Applicant |
| 1. | NO | |||||||
| 2. | NO | |||||||
PART-II
- Name of the proposed society ………………………………………………………………………
…………………………………………………………………………………………………………… - Nature of liability of members …………………………………………………………………
- On share basis or without shares …………………………………………………………………
- Number of applicants …………………………………………………………………………….
(a) Individual :
(b) Co-operative Societies : - Names of the members of the first board (constituted under section 16(2) (c) of the Act.
(1) …………………………………………………………….. Chairman
(2) …………………………………………………………….. Vice-Chairman
(3) ……………………………………………………………..
(4) ……………………………………………………………..
(5) ……………………………………………………………..
(6) …………………………………………………………….. - Names and address of the person (Chief Promoter in the case of a housing co-operative
society) to whom communications, if any, are to be addressed till registration of the society
……………………………………………………………….. - Certified that each of the applicants belongs to a different family as required under section
16(3) of the Act.
Signatures of three applicants
authorized by the promoters to
sign and certify on their behalf
(1) ………………………………..
(2) ………………………………..
(3) ………………………………..
Date : …………………………
Some Formalities after Registration of Cooperative Housing Societies as per WBCS Act, 2006 & WBCS Rules, 2011
| Sl No. | Type of Meeting | Notice to | Minimum notice period | Convener of the meeting | Agenda (Both for Notice & Proceedings) | Rela Section (s) & Rules (s) | Relevant Bye- Laws Clause (s) |
| 1. | First Board Meeting (within 3 months from date of Registration | All nominated Directors | Clear 7 days | Chairman of the nominated Board | Election of Secretary (from amongst the nominated directors other than Chairman, Vice Chairman & Treasurer)Changes in Bank OperationMisc. | R-128, R-57 (i) (b) & 2nd Provision | Cl-38, Cl-74 |
| 2. | First General Meeting (within 3 months from date of Registration | all members | Clear 21 days | Secretary (as elected in 1st Board Meeting) | As per Sec. 89 (1) OR Bye-laws clause no. 20, [for election purpose, choose the names of directors only (number as specified in Bye-Laws Cl-40) from amongst all the members without any designations] (all agenda should be discussed, resolved and entered in the proceedings properly) | Sec-89 | Cl-20 |
| 3 | Next Board Meeting (within 30 days of 1st GM) | All directors (as elected in 1st GM) | Clear 7days | Secretary (as elected in 1st Board Meeting) | Election of Office Bearers (Chairman, Vice Chairman, Secretary, Treasurer And max. 3 Panel Chairman | R-36 | Cl-38 |
